Project Coordinator

Job Purpose:

A Special Projects – Project Coordinator is responsible for supporting the Special Projects department in purchasing equipment for use on projects, preparation of submittals, closeouts, assists in estimating projects, and performs material coordination to projects.

Project Coordinator Job Duties:

  • Assist with efficient coordination of field and office activities on assigned projects, including job scheduling activities
  • Assist with the daily details of the project, including contracts, filing, updates, changes and assisting with the coordination of office and field activities during the construction period
  • Assists project staff with coordination of various activities; compiles and prepares project correspondence; maintains data; assists with record maintenance, and organize pay request submittals
  • Interacts with engineers, contractors, and estimating personnel regarding project bids and evaluation activities, pay requests, and other project concerns
  • Solicits pricing from vendors and analyzes pricing for compliance and competitiveness
  • Assists in the preparation of bid documents and compliance with contacts
  • Interacts with engineers, contractors, and estimating personnel regarding project bids and evaluation activities, pay requests, and other project concerns
  • Monitor maintenance of applicable contract files
  • Assist and/or submit timely change proposals to the client or owner. Assist and execute with change orders between the company and architect and subcontractors
  • Have thorough knowledge of company procedures manual
  • Assist with preparing various proposals and marketing material
  • Performs special projects and other duties as assigned
  • Prepares and administers subcontract agreements
  • Receives material and equipment orders from field staff and writes purchase orders
  • Ability to assist with implementing and coordinating schedules


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Knowledge of business English, proper spelling, grammar, punctuation, and excellent arithmetic skills
  • Ability to communicate, read, and write clearly in basic English; ability to speak Spanish as a second language preferred
  • Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels
  • Ability to follow instructions in verbal and written format
  • Ability to demonstrate moral character, honesty, tact, fairness, lack of prejudice and desire to help when dealing with people
  • Ability to analyze situations and adopt appropriate courses of action
  • Ability to work in a team environment
  • Ability to demonstrate excellence in everything, and continually seek improvement in results
  • Ability to work extended hours and various work schedules
  • Ability to perform in a professional appearance and manner
  • Ability to use good judgment and foresight
  • Ability to apply critical thinking
  • Skill in operating business computers and office machines
  • Knowledge of SAWIN
  • Knowledge of Microsoft Office programs including Word, Excel, Outlook, etc.
  • Excellent customer service skills

Education, Certificates, Licenses, Registrations:

  • High School Diploma or Equivalent required
  • Higher education preferred (Bachelor’s or Associates Degree)
  • 2 years or more experience in office work.


For a full job listing, please contact HR.